All you need to know about creating the best employee onboarding experience

Francis Ndimba

9 minute read

What is employee onboarding?

Organizations welcome new hires through an employee onboarding process. Onboarding is the process that covers everything from responding to the job offer and fulfilling company requirements to completing necessary paperwork and acclimating to the company culture. A well-designed onboarding process helps new employees become productive and engaged team members, facilitating their adaptation to the new work environment.

How to onboard a new employee?

Getting a new employee off to a good start involves creating a detailed plan. This plan should include tasks to be completed before the employee's start date.
It should also outline the expectations and goals for the employee's first few months on the job. It includes preparing an onboarding checklist, setting clear onboarding tasks, facilitating introductions to team members, and providing necessary training and resources. The goal is to make the new hire feel welcome, valued, and prepared to contribute to the company's success.

The Onboarding Journey with LumApps

LumApps simplifies the onboarding journey, making it more engaging and user-friendly. Its platform serves as a central hub for onboarding tasks, integrating seamlessly with HR software and application tracking systems. Human Resources teams can automate onboarding processes like submitting documents and scheduling training for new hires, making their transition smoother.

What is the purpose of an onboarding program?

The purpose of an onboarding program is multifaceted. Companies wants to help new employees start work efficiently and quickly. It also aims to increase employee engagement and improve their understanding of the company culture. Effective onboarding programs are crucial for building a strong foundation for employee retention and satisfaction.

How long does it take to onboard an employee?

The time it takes to onboard someone can vary depending on the job, its difficulty, and the size of the company. Different jobs may require different amounts of timeThe complexity of the job can also impact the process. Larger companies may have longer onboarding times compared to smaller companies.
A thorough onboarding program usually lasts 90 days, giving new employees time to adjust to their roles and the company’s environment.

LumApps is a Leader in Intranet Packaged Solutions

Download the analyst report to learn why LumApps is named a Leader in the 2023 Gartner® Magic Quadrant™ for Intranet Packaged Solutions

LumApps delivers a cutting-edge employee onboarding experience that is both effective and memorable. By offering an intuitive onboarding tool including reminders (employee handbook, welcome kit…) LumApps helps HR teams to create personalised onboarding journeys. This includes an onboarding survey for new employees and an initial 90-day plan with goals and important milestones.

How is onboarding related to employee retention?

A positive onboarding experience is directly linked to higher employee retention rates. New employees who feel supported and understand their role in the company are more likely to be happy with their job. They are also more likely to stay with the company for a longer period of time. LumApps' onboarding solutions are designed with this in mind by focussing on the importance of early engagement and support to foster long-term loyalty.

What is the typical onboarding process?

A typical onboarding process involves several key stages, starting with pre-boarding activities before the employee's start date. This is followed by a structured first day that includes orientations and introductions, a comprehensive training program tailored to the new hire's role, and ongoing support and check-ins from HR and team leaders.

What are the 4 C’s of Employee Onboarding?

The 4 C's of employee onboarding are Compliance, Clarification, Culture, and Connection. Compliance refers to the legal and policy-related aspects of onboarding, while Clarification involves making sure new hires understand their roles and expectations. Culture introduces new employees to the company culture, and Connection focuses on building relationships within the team and the broader organization.

Companies need to understand the importance of effective onboarding if they want to engage and keep employees. It plays a critical role in the employee experience.
LumApps is a leading solution that helps new employees get started easily and quickly. It also helps them feel connected to the company from the beginning. By prioritizing a positive onboarding experience, companies can lay the groundwork for a productive, satisfied, and loyal workforce, ready to contribute to the organization's success from day one.

Understanding the Onboarding Challenge

Unmotivated workers, too much useless information, and unclear company goals are common problems faced by many companies. Studies, including the Forrester TEI, underscore the detrimental impact of poor onboarding on business outcomes—from hiring costs to customer satisfaction.
LumApps’ solution confronts disengagement head-on to create a well-informed, connected workforce that’s aligned with your corporate strategy.

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How LumApps Can Provide the Best Onboarding Experience

Simplified and Personalized Workflows

LumApps stands out thanks to streamlined onboarding processes, creating tailored workflows that warmly and efficiently welcome your newest team members while adding a personal touch. By connecting with existing HR systems, LumApps ensures a smooth transition from candidate to fully integrated employee.

A Unified Resource Hub

Bid farewell to the chaos of scattered resources. LumApps serves as a centralized hub for all onboarding materials and training resources. It combines collaboration with support to ensure every new hire knows precisely where to look for the information they need.

Social Features for Enhanced Engagement

LumApps’ tool promotes employee interaction through its innovative social features. The platform encourages employees to engage, share knowledge, and build networks from day one. Recognition features and virtual community spaces ensure a vibrant, inclusive culture within the digital workspace.

Real-Time Feedback

How do you gauge the success of your onboarding process? LumApps offers real-time feedback and performance tracking, crucial for adapting and iterating your onboarding experience to optimally serve each new hire.

Reflecting and Reinforcing Company Culture

Customization is at the heart of LumApps. It enables you to mirror your brand and instill a sense of identity and belonging. Each new hire will find a visually attractive and culturally resonant intranet to help them know they've made the right choice in joining your team.

Don't just take our word for it. LumApps’ leading-edge technologies have been lauded by :

IDC MarketScape,
2023 Gartner ® Magic Quadrant ™ for Intranet Packaged Solutions,
The Forrester Wave™ for Intranet Platforms, Q2 2024,
or Google Cloud.
Among others...

Recognized as a distinguished leader in the realm of employee intranets, LumApps brings home recognition that speaks volumes, hence bolstering its merit.

Taking the First Step towards Seamless Onboarding

Onboarding sets the tempo for an employee’s entire experience with your company. The more harmonious and engaging it is from the outset, the higher the productivity and employee retention.

When improving your onboarding checklist and process, remember it's not just about giving information; it’s about integrating new employees into your company's culture. With LumApps, you won’t just hone your onboarding experience, you’ll also cultivate a community that's engaged, empowered, and excels as a team.

The connection between effective onboarding and employee retention cannot be overstated. With its focus on personalization, community, and engagement, LumApps offers your new hires not just a platform but a pathway—a trajectory that promotes success from the very first welcome message.

Ready to revolutionize your employee onboarding journey? Discover how LumApps can be instrumental in creating a welcome that resonates with every new member of your team. Learn more about LumApps, your partner for creating a dynamic, cohesive, and thriving work environment. Start here.

Embrace the Future of Employee Journeys with LumApps

In every organization, each employee’s journey is unique—shaped by individual experiences, interactions, and growth opportunities. LumApps Journeys is a pivotal feature that revolutionizes the way your workforce engages and evolves within your company's ecosystem. Imagine a platform so intuitive and user-friendly that it feels like a personal mentor for every new hire, guiding and supporting them from onboarding to internal mobility, and beyond.

LumApps Journeys provides a bespoke roadmap with personalized pathways that cater to your employees' individual development and career progression. It integrates flawlessly with your organization’s workflows, creating a seamless, automated progression of tasks and learning modules that are specifically timed and relevant to each stage of an employee's career.

But why stop at onboarding? Growth and learning are continuous threads in a thriving company culture. LumApps Journeys harnesses the power of smart technology to ensure that every milestone — whether it be a work anniversary, a promotion, or a role change — is acknowledged and celebrated, resulting in an environment where employees are recognized for their contributions.

By integrating LumApps Journeys to provide dynamic, engaging employee experiences you will improve employee’ satisfaction and retention but build a robust workforce that will drive your company forward. With LumApps, you're investing in more than just an employee engagement software; you're investing in your people and the success they bring to your organization.

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