Considering An Intranet Migration? 3 Reasons to Make the Move
Your company needs an accessible, personalized, and easy-to-navigate environment with advanced self-service capabilities ... But your current system is outdated: it doesn’t integrate easily with other technologies, and information is hard to find. Migrating to an employee experience platform like LumApps with a modernized data infrastructure, social functionality, and personalized content will ensure your employees get value from every visit.
Here are 3 signs it's time to migrate to a new intranet:
1. Your current system is outdated.
There’s no question about it -- intranets have evolved. If your intranet is more than five years old, it likely no longer meets the demands of your employees. You might hear complaints about user friendliness or outdated information. There might not even be a mobile app.
Intranets used to be about pushing official information out (top-down communication). However, the move towards dispersed and digital-first work has accelerated the trend of providing a digital HQ that allows employees to better engage with that information through structured and unstructured feedback.
These modern intranet platforms also help employees collaborate more effectively - especially in remote and hybrid environments. If employees ask the same questions over and over via email or chat, it’s a sign that the intranet isn’t providing information in an intuitive way. Engagement is likely low, and it’s even a struggle to get people to use the system.
Questions to consider:
- Can your intranet solution be customized to meet specific business needs?
- Will the platform support scalability as your company grows?
- Does your existing platform offer multi-site functionality?
Turn Your Intranet into the Place to Get Work Done
Download our free guide to learn about LumApps' AI-powered features that help turn your intranet into a destination workplace.
A versatile and dynamic AI-supported intranet solution, LumApps offers integrated high-level functionality and an array of customizable productivity tools and resources. More than communication technology, it is a critical business resource. By providing unrivalled performance and reliability, our technology helps connect leadership, workers, and clients, shaping the employee experience while increasing collaboration and productivity.
Scalability and growth: Scalability is a critical factor in choosing an intranet solution, ensuring that your intranet can grow with you as your business expands. Some intranets are only meant to support small company sizes, but LumApps can effortlessly scare to meet companies of all sizes. In fact, Forrester notes that “large enterprises with 1,000 to 200,000-plus employees should consider LumApps, including those with multibrand requirements.”
LumApps also offers multi-site intranets for large companies that need to support multiple brands. A multi-site intranet is a company intranet that allows different parts of an organization to have their own sites. However, they still share the same infrastructure. This multi-site intranet is crucial for conglomerate companies.
User experience and mobile capabilities: An intranet's success largely depends on its adoption by employees. A user-friendly experience, characterized by intuitive navigation, personalized content, and accessibility across devices and operating systems, is crucial. LumApps ensures that employees see relevant content and tools based on their role, location, and preferences, fostering collaboration and communication across the organization and devices.
Security and data protection: In an era where data breaches are rampant and privacy concerns are paramount, your intranet's security and governance are critical. LumApps uses state-of-the-art encryption designed from the ground up to comply with GDPR and other international data protection standards, safeguarding sensitive company and employee information.
Performance and Reliability: An intranet's effectiveness, performance and reliability are non-negotiable. LumApps’ robust, scalable cloud infrastructure ensures high availability and fast load times across the globe. We monitor our systems around the clock to proactively address potential issues before they impact your organization, offering peace of mind and ensuring that your intranet is always available when your employees need it.
There’s no question about it -- intranets have evolved. If your intranet is more than five years old, it likely no longer meets the demands of your employees.
2. Your current intranet doesn’t integrate with new technologies or business tools
If your intranet is old, integrations with systems and apps used by your employees are generally lackluster and hard to build and manage. This creates a disjointed experience, and tasks take longer to complete. Modern solutions streamline processes by centralizing apps and information in one place.
Keeping information in a central place helps new hires during onboarding and ensures employees don’t have to jump from system to system to piece together information.
Questions to consider:
- Are site updates or changes difficult to manage without development help?
- Does your intranet integrate smoothly with productivity suites - Microsoft and Google?
- Does it have the plugins or APIs to enable seamless integrations?
LumApps’ powerful integrations and AI-supported solutions streamline many workplace functions, enhancing efficiency by reducing digital friction and making it easier for team members to find what they need to get work done. Our approach is all about data sharing and reducing information silos. We create a unified digital workspace where information and tools are integrated directly into team member daily workflows.
Integration capabilities: Modern organizations use many different systems and software, from CRM and ERP to HR management systems. Enabling powerful integration capabilities, LumApps is designed to be the central hub of your digital workplace. It offers a portfolio of built-in connectors that integrate deeply with different systems and software. It also has a no-code studio for any company to develop its own integrations when needed.
AI-supported tools and technology: LumApps employs artificial intelligence (AI) to ensure baked-in security and governance, streamline workflows, and enhance productivity. By using natural language processing and generative AI, our technology delivers tailored content, enables content generation and search tools that boost productivity and encourage continuous learning.
Turn Your Intranet into the Place to Get Work Done
Download our free guide to learn about LumApps' AI-powered features that help turn your intranet into a destination workplace.
3. Employees complain about missing or not receiving information
Are you constantly hearing complaints about information being hard to find? Whether it’s a policy, a form, or specific documentation needed to do their jobs - where employees go to find information should be clear.
Older intranets require a lot of time to manage and maintain. This results in information not being properly organized, updated, and archived.
For example, multiple versions of the same policy live in different places, and it’s not clear which one is up to date. Older systems also lead to administrators using more convenient methods to distribute information – such as chat.
Chat tools like Slack or Teams are great for quick conversations, but the content is not sticky. Valuable ideas get lost within these tools, or people ask the same question over and over. It’s important to have a well-organized and easy-to-use content hub designed with storage and search in mind.
Questions to consider:
- Does your intranet search across all systems in your organization?
- Does your current intranet offer personalized, targeted content?
More than an information repository, LumApps is a dynamic platform that facilitates collaboration and communication among employees. With features that include social networking, team spaces, chat functions, video conferencing integration, and training features, our technology supports a collaborative work culture designed to meet the needs of remote and hybrid work environments.
Our advanced AI-based search capabilities make it easy for employees to quickly find the information they need – documents, images, contacts, or specific content on your enterprise platform. At the same time, our content management system helps eliminate the content graveyards so common in legacy systems. This comprehensive approach to content management supports your organization's communication strategy, ensuring that employees are informed, engaged, and aligned with corporate objectives.
Collaboration and communication tools: LumApps is committed to fostering a connected and engaged workforce. With a rich set of collaboration and communication tools, from integrated social networking features that encourage sharing and interaction to team spaces that facilitate project collaboration, LumApps ensures that your employees have a comprehensive suite of tools at their fingertips to collaborate effectively and build a strong corporate culture.
Search functionality: Our search engine uses advanced algorithms and natural language processing to deliver fast, accurate results. We provide sophisticated filtering options that allow users to narrow their searches based on various criteria, ensuring they can quickly find exactly what they need. Our AI-powered search enables summarized answers, predictive search, personalized recommendations, knowledge discovery, content generation with AI-based search adapted to customer context.
Content management: LumApps' intranet platform includes a powerful CMS that enables your organization to create, manage, and share content easily. Our CMS is designed to support a wide variety of content types, from traditional documents to rich multimedia. Granular permissions and access controls ensure that sensitive information remains secure, while content scheduling and version control allows for the efficient management of content lifecycles.
Training and support: Ongoing training and support are essential to ensure that employees can make the most of the platform and that any technical issues are quickly resolved. LumApps offers a range of onboarding and training options designed to fit your organization’s unique needs. Our integrated nano- and micro-learning tools are designed to help enterprises onboard, upskill, and train employees and to meet the needs of those with different learning styles and requirements.
Making the move: From RFP to a LumApps Implementation
Once the intranet RFP is done and the budget is established, what are the critical steps in a LumApps migration? The first thing to remember is that we take care of the process for you. Our knowledgeable team and powerful in-house migration tool have helped transform the intranet experience for a range of enterprise companies across the globe.
With over 50 successful large-scale enterprise migrations under our belt and more than 1,000,000 pieces of content migrated in the past year, our team is with you every step of the way to ensure that everything is migrated successfully.
Using a migration engine that supports both API and data export options, and enabling you to benefit from the new features of your LumApps intranet, the transition requires good preparation and a clear understanding of the differences between the existing environment and your new one.
Working with in-house teams, LumApps experts employ a time-tested methodology to ensure an organized, programmatic, and measured approach to your launch built around four key parameters: define, recommend, execute, and administer.
In order to properly calibrate the service, the workload, and the migration schedule, we analyze your content to better understand the strengths and weaknesses of your existing intranet.
The process involves:
- Identifying the scope of information that needs to be migrated
- Identifying the right target for each kind of information
- Identifying the way to organize and access information
Every platform migration to LumApps has its particularities. This is true whether you’re coming from SharePoint Online (both Classic and Modern), Jive, Google Workspace, Confluence, or Workplace (from Meta) Platform. Nevertheless, key principles remain the same across platforms.
A critical part of the migration process involves securing the integrity of the data from your legacy platform. This ensures you have all of your data sources from your legacy system and also makes certain that our powerful migration engine can maximize functionality for the new target LumApps platform.
We do the work for you, with LumApps experts applying migration and design and template rules to the migration engine to filter, transform, and create the LumApps API, enabling full functionality. Our experts are with you throughout the process, offering support before, during, and after migration. Additionally, our work happens behind the scenes, limiting disruption to business operations and existing workflows.
Ready to migrate to a LumApps intranet?
Today’s platforms are designed around employee experience, allowing for content targeting so the right employees get the right content at the right time.
Employees who can get the information they need when they need it can do their jobs more efficiently.
LumApps integrates seamlessly with external systems, enabling a wider search experience and providing a dedicated place to ask questions and get answers - minimizing repeat questions.
There’s no need to sacrifice efficiency and jump from tool to tool in search of information. It’s never been easier to have an intranet that lets you communicate, share ideas, and get work done.
If any or all of the reasons above resonate with you and your employees, it’s time to migrate to the LumApps AI-supported intranet platform. To find out more, book a meeting with a LumApps expert.
We would love to know more about your goals. How can we help?
