15+ Intranet Design Examples and Best Practices for the Tech Industry

A well-designed intranet will help you create a single source of truth for communication and collaboration within your tech company.

With so many technology companies working remote and dispersed, it’s easy for employees of tech companies to feel disconnected from their organizations and unaware of upcoming changes until it’s too late.  In this article, we highlight X intranet design examples that will help keep your tech workers informed and connected.  

6 Core Outcomes a Well-Designed Intranet Can Help You Achieve 

Your intranet design impacts what you’re able to achieve with your internal communication strategy. Here are a few intranet design examples that will help you achieve six critical outcomes relevant to your tech company.

1. Make Communication Clear and Accessible (Even In Times of Change) 

“Communication is really key. There is of course a lot of change happening. You have to think about an updated strategy, a lot of integrations, and it’s really important that people are aware of the actions we want to bring across.” ~Joris Wilton, Vice President of Corporate Communications and Investor Relations, Just Eat Takeaway.com 

This quote from Joris Wilson describes a prevalent feature of the tech landscape — change. In the case of Just Eat Takeaway, the company was going through a major merger that would bring 8,500 employees across Just Eat and Takeaway.com together. This merger was happening at the height of the pandemic, which only increased the challenges. There were also cultural differences to consider since the teams were dispersed across 24 countries. 

The Just Eat Takeaway.com team partnered with LumApps to create The Kitchen, a single intranet that connected their growing and fully dispersed team. 

 

“I joined the legacy Just Eat business about four years ago, and what I found was there were around 30 intranet sites, hundreds of newsletters, no real centralized place to find information or to distribute information. When Just Eat merged with Takeaway.com, they also didn’t have an intranet. We found that LumApps offered the best solution for what we needed. Now, The Kitchen is the central hub and home of information for 14,000 colleagues across 24 countries.” ~Mark Tittle, Head of Internal Communication, Just Eat Takeaway.com   

Mergers aren’t the only changes that happen in tech. Job cuts in the tech industry increased by 649% in 2022. There’s now a greater sense of uncertainty among tech workers and an increase in workplace toxicity in tech companies. A TalentLMS report reveals that 45% of employees who work in tech companies with toxic work environments believe that recent layoffs have intensified the climate of toxicity. Also, 72% of tech employees are considering quitting their jobs within the next 12 months. 

An intranet that provides regular updates from senior leaders within the organization will help ease the uncertainty many tech workers feel. 
 

 

 

There should also be communities within your intranet where your tech team can voice their concerns.

 

It should also be easy for your team to access the HR department. If your organization is going through a period of change or uncertainty, your intranet design should bring calm to the storm.

 

2. Strengthen Connections with Remote Workers

At least 72% of tech companies have remote workers. Tech employees often work remotely across state and international borders which makes it increasingly important for them to access an intranet that acts as a central source of truth. 

 

Zapier has 800+ employees across 38 countries who all work remotely. Before using LumApps, Zapier’s team relied on Slack and a mixture of other tools to stay informed and updated. LumApps helped Zapier consolidate all these tools and communication channels into one central hub. 

Zapier’s team also loved the fact that they could create custom widgets to personalize the intranet experience for their remote team. 

“LumApps provides the metadata to make these widgets work how I want them to work. I appreciate the LumApps platform for things like menu customization, a strong CMS, and some complexity with how the system works. It hits the right notes for power and customization while still operating in a simple way for the end user. ” ~ Elise Dunham, Knowledge Manager at Zapier

Learn more about how LumApps helped Zapier scale internal communications for their fully remote team by reading the full case study. 

 

Intranet ROI

Thinking about a new intranet platform? This free whitepaper explains the potential impact of an intranet and how to track ROI. 

3. Create a Connected Environment Even GenZ will Love

Millenials and GenZers will make up more than half of the tech workforce by 2025 — and they’re entering the workforce with high expectations. This cohort expects the companies they work for to be tech-savvy, actively concerned about taking care of the world, and prepared to provide mentorship and career advancement opportunities. 

This reality makes it increasingly important for your intranet to connect all employees across your organization in meaningful ways while providing updates about what the company is doing to make a difference in the world. 

Video has emerged as the clear medium of choice for Millennials and GenZ, thanks to their extensive experience with technology and social media. Enterprise leaders can leverage this tendency to drastically improve employee engagement by using video for training, collaboration, and other internal communication purposes.  

With the LumApps Play video management platform, companies can centralize all  video assets and distribute them more effectively using descriptive tags and search capabilities. Play also has powerful analytics that help leadership understand which content types and video formats resonate most with tech-savvy employees. 

 

On top of video management, you can also use LumApps to boost GenZ engagement in the following ways:

Use your intranet to share regular updates via the Latest News widget.

 

Create communities where GenZers can connect with other employees with similar interests and use posts to showcase their creativity.

 

Give them access to a centralized company directory so they can reach out to the people they need when they need them.

Include a Recognition Center in your intranet design to highlight the achievements of all your GenZ staff who often feel their work goes unrecognized. 

4. Encourage a Culture of Continuous Learning

Continuous learning is important for all employees regardless of the industries in which they work. But it’s particularly important for tech workers since tech is a fast-paced industry and there are new tech advancements annually. You need an intranet that helps you create a true learning organization.

Cabify uses a learning hub as part of the company’s efforts to provide continuous learning opportunities to employees. The learning hub is called Campus and it’s the place where all employees can develop their skills through online courses, events, and group participation. 
 

5. Maintain Productivity with Key Workspace Tools and Integrations

“We use Google Workspace at a corporate level for practically everything, and the fact that LumApps would work natively with all our applications was a decisive factor.” ~Enrique Salgado, Global IT Manager for Cabify 

Over 6 million businesses use Google Workspace. It’s one of the more popular productivity suites used in the tech industry which makes it important for your intranet to have a seamless Google Workspace integration. Your team will be able to use all the G-Suite tools they’re accustomed to within your intranet.  

 

The Microsoft 365 Suite is also another popular productivity suite used in tech organizations. With the right Microsoft 365 integration, your team will be able to access the Microsoft applications they need to get their jobs done. 

Plus, LumApps intranet can even integrate with tools like Slack, Box, Workday, SAP SuccessFactors, ServiceNow, Salesforce, Jira, and Comeen Play. 

6. Ensure Mobile Compatibility

Your intranet should be as accessible as possible. Mobile compatibility makes accessibility possible. With a mobile-accessible intranet design, your team can access all the information and resources they need no matter where they are. 

 

A mobile-compatible intranet allows your team to receive push notifications so that they never miss important updates.

 

Your team can have direct access to other colleagues within seconds. 

Experience the Benefits of LumApps

A well-designed intranet helps create calm amidst change and uncertainty. It also creates an environment where GenZers can feel connected to your company and more prepared to make valuable contributions. With key integrations, your intranet will increase productivity by giving your team access to all the tools they need in one place. 

LumApps is a trusted intranet solution used by more than 400 companies. With LumApps, you get an intranet designed to your specifications with fully customizable layouts that align with your branding. The best part? You don't need coding knowledge or experience to use it!

Schedule a demo today and discover how LumApps can help your tech organization excel.

 

Intranet ROI

Thinking about a new intranet platform? This free whitepaper explains the potential impact of an intranet and how to track ROI. 

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